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Client & Project Management

Project Completion Certificate

A Project Completion Certificate formally confirms that a project has been delivered and accepted. Triggers final payment and closes out contractor obligations.

This template is a professionally drafted legal document. It does not constitute legal advice. LegalEase accepts no liability beyond the cost of the document purchased. For complex transactions, we recommend review by a qualified legal practitioner.
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What this document covers

Reference to original contract or SOW
Description of completed deliverables
Client acceptance confirmation
Date of practical completion
Outstanding items or snagging list if any
Trigger for final payment
Start of any warranty period
Signatures of both parties

Frequently Asked Questions

Why is a project completion certificate important?
A completion certificate formally records that the client has accepted the deliverables. It triggers final payment, starts any warranty period, and prevents the client from later claiming the project was never properly finished. It also provides strong evidence if a payment dispute arises.
Is a project completion certificate legally recognised in Kenya?
Yes. While not mandated by statute for most projects, a signed completion certificate is strong contractual evidence under the Law of Contract Act (Cap. 23). In construction and engineering, completion certificates are a standard requirement under Kenyan building contracts.
Can a client refuse to sign a completion certificate?
A client can withhold sign-off if there are genuine defects. However, if they unreasonably refuse to sign a properly completed project, this may constitute a breach of contract and you may be entitled to final payment regardless. Document all delivery and communication carefully.