Client & Project Management

Project Change Order / Variation Order

A Project Change Order documents agreed changes to scope, timeline, or budget mid-project. Protects both parties from scope creep disputes.

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What this document covers

Reference to original contract or SOW
Description of the change requested
Reason for the change
Impact on project timeline
Additional cost and payment terms
Updated deliverables if applicable
Signatures of both parties

Frequently Asked Questions

Is a change order legally binding in Kenya?
Yes. A signed change order is a contract variation under the Law of Contract Act (Cap. 23). It modifies the original agreement for the specified change and is enforceable like the main contract.
Can I refuse to do additional work without a signed change order?
Yes, and it is advisable. Without a signed change order, you risk doing additional work with no guarantee of payment. A change order documents the additional scope, cost, and timeline before work begins.
What should a project change order include?
The change description, the reason for the change, impact on timeline, additional cost, payment terms for the additional work, and signatures from both parties. A reference to the original contract or SOW keeps the paper trail clear.